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Research - Access to patient records

Information for research purposes

Access to patient information for the purpose of research requires the Te Whatu Ora | Te Toka Tumai Auckland research approval processes (see below) and ethics approval to be obtained the same way as other research activities do.

Research approval processes 
Choose either link for the process that suits your application: Standard research approval pathway for moderate to high-risk observational studies, all interventional studies and studies with budgets; OR Expedited research approval pathway for Low-Risk Studies. Alternatively, you may use the Auckland Health Research Ethics Committee (AHREC) to gain Te Whatu Ora | Te Toka Tumai Auckland approval for low-risk research when the research also requires ethical approval. Depending on the type of study you may be asked to provide additional information not given in the AHREC form.

For Te Whatu Ora | Te Toka Tumai Auckland researchers, your current 3M ChartView access will enable you to review the patient records for the purpose stated in your ethics application.

If patient records are those not normally accessible with your 3M ChartView permissions, these requests are to be actioned through the Clinical records Department. Send a request form [DOC, 68 KB]to the Research Clerk in the Clinical Records team ( to gain access to the 3M ChartView Research List.

External researchers including students must also submit a request form [DOC, 68 KB]. Once you have completed this form and obtained the relevant signatures please send it to: Research Clerk, Clinical Records Department, Ground Floor, Building 21, Auckland City Hospital,

Please note, in some circumstances, a fee may be charged to access or retrieve records, particularly if the retrieval of old records that are only in hard copy is required.