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Research - Access to patient records

Information for research purposes

Access to patient information for the purpose of research requires the Auckland DHB research approval processes (see below) and ethics approval to be obtained the same way as other research activities do.

Auckland DHB research approval processes 
Choose either link for the process that suits your application: Auckland DHB standard research approval pathway for moderate to high risk observational studies, all interventional studies and studies with budgets; OR Auckland DHB expedited research approval pathway for Low Risk Studies. Alternatively you may use the Auckland Health Research Ethics Committee (AHREC) to gain Auckland DHB approval for low risk research when the research also requires ethical approval. The AHREC form is used for both approval processes.

For Auckland DHB researchers, your current 3M ChartView access will enable you to review the patient records for the purpose stated in your ethics application.

If patient records are those not normally accessible with your 3M ChartView permissions, these requests are to be actioned through the Clinical records Department. Send a request form [DOC, 68 KB]to the Research Clerk in the Clinical Records team ( to gain access to the 3M ChartView Research List.

Non-Auckland DHB researchers must also submit a request form [DOC, 68 KB]. Once you have completed this form and obtained the relevant signatures please send it to: Research Clerk, Clinical Records Department, Ground Floor, Building 21, Auckland City Hospital,

Please note, in some circumstances a fee may be charged to access or retrieve records, particularly if retrieval of old records that are only in hard copy are required.